Know which contractor spend
becomes real portfolio value.
Contractor coordination, landlord compliance tracking, tenant maintenance portals and per-property reporting — built for letting agents managing UK residential portfolios.
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Everything a letting agency needs to manage maintenance
Built around how property managers and letting agents actually work — not how tradespeople do.
Book and track multiple tradespeople across managed properties from one dashboard. Assign jobs, monitor progress and confirm completion without switching between spreadsheets and email chains.
Gas Safe CP12 expiry dates, EICR due dates, EPC ratings and smoke alarm checks — stored per property. Get automated alerts before certificates expire so you never miss a compliance deadline.
Tenants track their maintenance jobs in a self-serve portal without emailing the agent. They see job status, the booked contractor and the expected completion date in real time.
See every active maintenance job across all managed properties on one screen. Filter by property, contractor, status or urgency. Spot bottlenecks before landlords call you about them.
Tenants or landlords submit maintenance requests through their portal. You review, approve or decline before any contractor is booked — keeping you in control of costs and priorities.
Track each contractor's average response time, job completion rate, average job value and no-show history. Build a reliable contractor panel and retire underperformers with data to back you up.
Auto-generate monthly maintenance cost reports per property for landlord clients. Includes jobs completed, contractor spend, compliance status and upcoming certificate renewals.
Flag major works on managed blocks that may require leaseholder consultation under Section 20. Track notice periods, responses and contractor appointment within a single job record.
Every property. Every job. One screen.
Stop toggling between spreadsheets, email and WhatsApp to find out where a maintenance job is up to. Trade2Base's portfolio view shows every active job across your managed properties, compliance certificate due dates and contractor status — all updated in real time.
- Filter by property, contractor, landlord or job status
- See compliance certificate due dates at a glance
- Spot urgent jobs before landlords call you
- Track contractor response times across your panel
- Generate landlord cost reports in one click
What letting agents say
“We manage 140 properties across Greater Manchester. Before Trade2Base we had a shared spreadsheet for compliance dates and a WhatsApp group for contractors — a nightmare. Now everything is in one place and my team actually uses it.”
“The landlord monthly report alone is worth the subscription. I used to spend half a day every month pulling together maintenance costs per property. Now it runs automatically and I just send the PDF.”
“The tenant portal has cut our inbound maintenance calls by about 60%. Tenants log requests, we triage them, book the contractor and the tenant gets notified. Nobody is chasing us to know what's happening.”
Common questions from property managers
Yes. Trade2Base lets you build a contractor panel with unlimited tradespeople. Each contractor has their own profile with trade type, contact details, performance history and any stored insurance or Gas Safe documents. You can filter jobs by contractor and see their full workload at a glance.
Yes. Each property has a compliance record where you can store CP12 (gas safety certificate) expiry, EICR (electrical installation condition report) due dates, EPC ratings, smoke alarm check dates and any other compliance documents. Trade2Base sends automated alerts before certificates expire so you have time to book the required contractor.
Yes. Each tenancy has a unique tenant portal link. Tenants submit maintenance requests with a description and photos. Requests land in your triage queue — you approve or decline before any contractor is contacted. Approved requests are assigned to a contractor and the tenant is notified automatically.
Absolutely. The portfolio view is designed to scale. You can filter and sort by property, contractor, job status, compliance due date or landlord. Large agencies typically segment their portfolio by property manager, with each team member seeing only their assigned properties.
Ready to take control of your maintenance workflow?
Join letting agents and property managers across the UK who use Trade2Base to coordinate contractors, stay compliant and keep landlords happy.
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