The CRM for refrigeration engineers
who win the commercial contracts
F-gas compliance records, planned maintenance contracts, commercial site management and campaign attribution — built for UK refrigeration and cold chain engineers.
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Built for how refrigeration businesses work
F-gas compliance, planned maintenance contracts and commercial site management in one system.
Log F-gas leak checks, refrigerant top-ups, recovery operations and system decommissioning per site. Stay compliant with F-Gas Regulation requirements and build a full audit trail per system for Environment Agency inspections.
Create annual or quarterly maintenance agreements for commercial refrigeration systems. Auto-schedule each visit, notify engineers in advance and auto-raise the invoice after every completed service.
Manage supermarkets, cold stores, food factories, restaurants and pharmaceutical clients with multiple refrigeration systems. Each site has its own system register, leak test history and service schedule in one linked account.
Track leads from cold chain directories, food industry contacts, Google and referrals. Know which channel generates your best-value service contracts and stop investing in channels that don't convert.
Dedicated emergency callout job type for refrigeration failures with priority dispatch, arrival time tracking and remedial action logging. Fast response is the main differentiator in cold chain — document it.
Capture photos of refrigeration plant, condensing units, evaporators and control panels. Attach to service records, F-gas logs and quotes. Build a complete photographic history per system.
Log temperature readings before and after service, link to specific compartments and flag deviations. Build a temperature compliance history that food business operators need for due diligence.
Describe the system — type, refrigerant, capacity, access requirements — and Trade2Base drafts a maintenance contract quote with site survey, regular service visits, F-gas compliance and call-out response.
Build F-gas compliance records that survive any inspection
F-gas compliance paperwork scattered across job sheets, spreadsheets and email chains is a risk every time the Environment Agency calls. Trade2Base logs every compliance action against the right system, builds an audit trail automatically and alerts you before the next mandatory check falls due.
- Log every F-gas leak check with refrigerant, quantity and engineer name
- Record top-ups, recovery and recharge operations per system
- Store system decommissioning certificates and recovery certificates
- Build a per-site F-gas audit trail for Environment Agency inspection
- Alert when systems are approaching their next mandatory leak check
What refrigeration engineers say
“The F-gas compliance records have been a game changer for our Environment Agency audits. Every leak check, refrigerant top-up and recovery operation is logged against the right system automatically. What used to take us days to pull together now takes minutes. The auditor was genuinely impressed.”
“We manage planned maintenance for eleven supermarket sites. Trade2Base auto-schedules every quarterly visit, sends the engineer the job sheet and raises the invoice the moment the service is completed. We have not had a missed service in eight months and our invoice payment time has halved.”
“We won a food factory contract largely because of how we presented our emergency breakdown tracking data. Response times, remedial actions, parts used — all logged and reportable. The facilities manager said we were the only contractor who could prove their response times. That closed the deal.”
Common questions from refrigeration businesses
Yes. Trade2Base has a dedicated F-gas compliance module where you can log leak checks, refrigerant top-ups, recovery operations and system decommissioning against individual refrigeration systems. Every record is timestamped, linked to an engineer and stored against the site for Environment Agency inspections.
Yes. You can create annual, quarterly or custom-frequency maintenance contracts for each refrigeration system. Trade2Base auto-schedules each visit in the diary, sends engineers advance notification and raises the invoice automatically when the service job is marked complete.
Yes. Each client account can have multiple sites, and each site can have multiple refrigeration systems — each with its own service schedule, F-gas history, leak test log and photographic record. One supermarket chain with ten stores is fully manageable in a single linked account.
Yes. Trade2Base has separate job types for emergency callouts and planned maintenance visits. Emergency callouts track response time, arrival time and remedial actions. Planned maintenance jobs follow the contract schedule and trigger automatic invoicing. Reports show both types side by side so you can see the full picture of each client relationship.
Win more commercial contracts and stay compliant
Join UK refrigeration businesses using Trade2Base to manage F-gas compliance, automate planned maintenance and grow their commercial client base.
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