The CRM for commercial cleaning companies
who win the big contracts
Contract management, staff scheduling, site quality reports and campaign attribution — built for UK commercial cleaning businesses.
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Built for how commercial cleaning businesses work
Contract scheduling, staff rotas and quality reporting in one system.
Manage cleaning contracts for offices, schools, healthcare, retail and industrial sites. Auto-schedule daily, weekly and monthly visits, log completion and auto-raise invoices on your billing cycle.
Assign cleaners to sites, track hours worked per site and alert when a site is understaffed. Handle holiday cover automatically by reassigning from available staff on the rota.
Manage FM clients with multiple sites under one account. Each site has its own visit schedule, completion log, inspection record and invoicing — all linked to the head contract.
Track leads from facilities management directories, LinkedIn, cold outreach and referrals. Know which channel generated your best-value contracts and your cost per contract won.
Capture photo evidence of completed cleans, issue areas and remediation actions. Share quality reports with facility managers as PDF or portal link — a key differentiator for contract renewals.
Log cleaning chemicals used per site — product name, dilution, safety compliance and applicator. Build a per-site COSHH audit trail for FM contractor compliance checks.
Dedicated emergency clean job type for out-of-schedule reactive work — spills, deep cleans, end-of-tenancy. Log, dispatch and invoice reactive jobs separately from the contract rate.
Describe the site — square footage, frequency, access requirements, special areas — and Trade2Base drafts a commercial cleaning specification and price quote ready for FM manager approval.
Win the contract renewal with site quality reports clients actually trust
Facility managers renew contracts with cleaning companies they trust. Trade2Base gives you photographic evidence, quality scores and remediation records that build that trust visit by visit — and make renewal conversations straightforward.
- Capture photographic evidence of every completed clean
- Generate PDF quality reports for FM manager review
- Track issue resolution and remediation per site
- Share reports via client portal link or email
- Build a compliance history that wins contract renewals
What commercial cleaning companies say
“We landed a school trust contract covering eight sites and I honestly didn't know how we'd manage it. Trade2Base keeps every site's visit schedule, completion log and inspection report in one place. The head of facilities can see the quality reports in real time. Renewal was a formality.”
“Before Trade2Base, holiday cover was absolute chaos — phone calls, last-minute rota changes, sites getting missed. Now the system flags understaffed sites automatically and reassigns from available staff. We haven't had an uncovered site in six months.”
“Our Riverside Medical Centre contract came up for renewal and the FM manager was on the fence. I sent him a link to twelve months of quality reports — photos, sign-offs, issue resolutions. He renewed on the spot and gave us an extra floor. The reports sell the contract.”
Common questions from commercial cleaning businesses
Yes. Each client contract can have multiple sites, each with its own visit frequency — daily, twice weekly, weekly or monthly. Trade2Base auto-schedules every visit, notifies the assigned cleaner and logs completion. You can see at a glance which sites are on track and which have missed visits.
Yes. You can build rotas by site and assign named cleaners to each shift. When a cleaner books holiday, Trade2Base flags any sites that will be uncovered and lets you reassign from available staff. Hours worked per site are tracked automatically for payroll and client billing.
Yes. After each visit you can capture photos, log inspection scores and note any issues or remediation actions. Trade2Base generates a PDF quality report or a shareable portal link. Facility managers can view their own site reports without you having to email PDFs manually.
Yes. Trade2Base supports both contract and reactive job types under the same client account. Reactive callouts — spills, deep cleans, end-of-tenancy — are logged separately, invoiced at reactive rates and tracked independently from your contract visits so reporting stays clean.
Win bigger contracts and keep them with quality reporting
Join UK commercial cleaning businesses using Trade2Base to manage contracts, schedule staff and build the quality records that win renewals.
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